St Vincent's is a major teaching, research and tertiary referral centre providing acute or chronic medical and surgical services, as well as clinical training.

Our commitment to innovative care is reflected by the passion for health and medical research evident across St Vincent’s campus and our partners, translating the findings of our scientists into meaningful improvements in clinical care. By participating in world-class research, we deliver hope to our patients and community and help determine the future of health care locally and globally.

We have established our innovative RESEARCH VALET® to assist with project submission for HREC review and also to speed the approval process. And we have sought to build productive relationships with industry to benefit both patients and clinicians with access to a wider range of clinical trials. Please click here for information regarding the RESEARCH VALET®.


Contribute to ethical health research: Applications are open to join the SVHM HREC as a layperson to review research proposals 
With a focus on innovation and research, the Human Research Ethics Committee (HREC) at St Vincent's is integral to maintaining ethical standards in clinical trials, covering drugs, devices, diagnostics, and digital studies. The hospital is actively seeking volunteer lay/community members to join the HREC, contributing to its vital role in advancing healthcare. See the position description below. Please reach out to if you are interested.
Position description:
HREC Lay Person - PD


2023 Changes

2022 Changes
 SAGE - A new online portal for St Vincent's Application for Governance and Ethics

St Vincent’s Hospital Melbourne is implementing a new ethics review management system called St Vincent’s Application for Governance and Ethics (SAGE). SAGE aims to significantly assist the timely and efficient ethical and governance review of new and existing studies, by providing a one-stop portal for new applications, amendments, and other project updates. 

Researchers are encouraged to use SAGE for all ethics/governance submissions going forward. The system will replace the existing ethics/governance submission process after a short grace period.

Type of submission

Current method of submission (updated Dec 22)

 Ethics and Governance applications and their supporting documents


 Amendment submissions including CMORT forms


 DSMB/SRC/DMC/DRC/IDSMC meeting reports


 Insurance certificates

 Non-Serious & Serious Breach Reports

 DSUR & Annual Safety Reports


SAGE (updated Feb 2023), previously via email

 Site Progress/Closure Report (RGO) Form

SAGE (updated April 2023), previously via email

Project Progress/Final Report (HREC) Form 

SAGE (updated April 2023), previously via email

Please see the FAQ sheet and SAGE Resources for more information.

For further assistance, please contact the SAGE support team

Addition of Clinical Trials Alerts on PAS for ALL Interventional Clinical Participants

 As of 4th April 2022, a new generic Clinical Trials Alert has been added to the Patient Administration System (PAS) to ensure all interventional clinical trial participants are flagged on the hospital system. 

This policy is aligned with the National Clinical Trials Governance Framework (NCTGF) which has been introduced as part of the national hospital standards and accreditation process. As part of this, we need to improve our ability to rapidly identify all participants in interventional clinical trials across the hospital and outpatient setting. This is important for patient/participant safety when they present to the hospital or health service for any episode of clinical care.

Each Department and their research staff will be responsible for adding the Clinical Trial Alert for each participant on the SVHM PAS when they are recruited to a study AND removing the alert when the participant completes the study, including any follow-up period.  Please note that when the Clinical Trial Alert is removed at study completion, there will still be a past alert visible on the PAS system.

Please refer to Addition of Research Alert on PAS for more information. A quick guide is also available on our website.

The RGU will commence auditing the Clinical Trial Alerts on PAS from May 2022.

Onsite Monitoring Guidelines

As of 25th March 2022, SVHM is now allowing Onsite Monitoring. Remote Monitoring is now optional, the Onsite Monitoring Application Form is no longer applicable. 

However, in line with the SVHM’s Guidance to reduce COVID-19 Exposure (available on the intranet), we strongly recommend the usage of tele/videoconferencing whenever practicable and possible. Updated Onsite-Monitoring guidelines can be found on Resources for Researchers.

Face to face meeting participants must:

  • Not visit if unwell, and complete the COVID19 attestation online upon arrival here.
  • Wear masks. If meeting is under 4 hours and not in a clinical area surgical masks can be worn, otherwise participants to wear N95 masks for the duration of the meeting.
  • Check room size and maximum number of people that will fit with 1.5m spacing.
  • Limit the meeting time by adhering to agenda and the scheduled finish time.

Should you choose to conduct remote monitoring, the Remote Source Data Monitoring Guidelines (2020) are still applicable. The study team must notify the RGU prior to the Interim Monitoring Visit that this is the method of remote monitoring they intend to use.

Breach Reporting Guidelines

As of 25th March 2022,SVHM RGU has updated our Breach Reporting Guidelines(2022), detailing non-serious breach, reportable vs non-reportable, and serious breach.

More definitions and examples of these breaches, and when and how to report them, can be found on Resources for Researchers.


For Ethics & Governance 03 9231 6970  email:

For Research Valet      03 9231 6977   email:

Dr Megan Robertson,  Director of Research           03 9231 6974          email:

Dr Tam Nguyen, Deputy Director of Research         03 9231 6980          email:


About us


St Vincent's is a major teaching, research and tertiary referral centre providing acute or chronic medical and surgical services, as well as clinical training.

Aikenhead Centre for Medical Discovery (ACMD)


With a focus on biomedical engineering, the Aikenhead Centre for Medical Discovery – a research and academic medical centre – will bring together clinicians, engineers, scientists and students like never before.

Clinical Trials


St Vincent’s Hospital Melbourne is a premier site for medical research and clinical trials. Find out about clinical trials and being a participant in a trial.



Find out more about the ethics and governance review processes for different types of research projects, submission guidelines and all necessary resources.



St Vincent's Hospital Melbourne is proud to be an alliance site with IQVIA, PAREXEL and Syneos Health.

Research Events


Find out more about upcoming research events.



Contact us